Executive Director, Office of the Provost
Job Description
Description
Executive Director, Office of the Provost
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Description
The Office of the Provost and Vice President (Academic) is currently seeking a full-time, regular Executive Director .
As a key member of the Provost Team, the Executive Director provides high-level strategic advice and institutional insight to the Provost, contributing to decision-making on academic policies, administrative management, and institutional initiatives. The role is also accountable for designing, implementing, and overseeing efficient administrative systems within the Office of the Provost, ensuring consistency across the portfolio and institutionally.
In collaboration with the Provost, this position will resolve issues and lead initiatives with positive impact and minimal disruption, working closely with Deputy Provost, Vice-Provosts, Deans, Directors, and senior administrators. Responsibilities include providing strategic counsel, analysis, and developing policies and procedures.
The Executive Director exercises professional judgment, briefs the Provost when necessary, and uses extensive knowledge of the Office of the Provost and the University’s strategic goals to guide decision-making, alerting the Provost to opportunities and threats.
Key Responsibilities include:
- Workforce planning to support the Office’s objectives
- Oversee search and review processes for Deans, Vice-Provosts, etc.
- Prepare the Provost for meetings and engagements with briefing notes and strategic advice
- Monitor campus and external developments impacting the portfolio
- Manage service delivery of staff, providing direction and support
- Recruit, train, support, and evaluate staff, fostering innovation
- Address sensitive and time-critical issues affecting the University
- Develop strategies and ensure due diligence on issues
- Collaborate with senior administration on portfolio issues
- Resolve workflow and resource allocation issues
- Develop communication strategies for the portfolio
- Align Office objectives with the University’s strategic plans
- Manage the annual budget for the Office of the Provost and reporting units
- Ensure timely and appropriate communication representing the Office and University
Qualifications / Requirements include:
- Master’s degree in Business Administration or similar
- 10+ years in senior management within a large academic institution
- Deep understanding of the University’s mission, structure, and policies
- Proven success in strategic collaboration, negotiation, and diplomacy
- Ability to interpret policies and advise at all levels
- Strong analysis, problem-solving, and communication skills
- Leadership, coaching, and mentoring abilities
- Decisiveness, independence, and judgment
- Teamwork and high energy
Application deadline: September 15, 2025.
We thank all applicants in advance; only those selected for further steps will be contacted.
This position is classified in the Management Career Band, Level 4.
For more opportunities, visit our Management and Staff Careers website .
About the University of Calgary
UCalgary is Canada’s entrepreneurial university, located in Calgary. It is a top research university, known for innovation and start-ups. Founded in 1966, it has 36,000 students and offers an environment rich in research and entrepreneurial thinking. Visit ucalgary.ca for more info.
The university has launched an Indigenous Strategy to foster a culturally competent campus and Indigenous partnerships.
We value diversity and are committed to inclusive employment practices. We encourage applicants from all backgrounds, especially those from underrepresented groups, to apply. Accommodations are available upon request.
Preference will be given to Canadian citizens and permanent residents.
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Company
University of Calgary
Location
Calgary
Country
Canada
Salary
125.000
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