Executive Assistant, General Counsel Office
Job Description
Description
Executive Assistant, General Counsel Office
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Competition Number
25-096
Salary
$70,370.00 – $77,551.00/Year
Job Type
Permanent Full Time
Closing Date
September 14, 2025
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Position Overview
The Executive Assistant for the General Counsel office supports all aspects of the department in administrative and paralegal related activities. The office of General Counsel includes legal services to the City of Saint John as well as contracts and compliance, and real estate matters. Working closely with senior members of staff this role requires a high level of organization, written and verbal communications skills and records management experience while maintaining a high level of confidentiality.
The successful candidate will work directly and collaboratively with staff of various City departments. There will also be direct contact with members of the public, other levels of government, law firms and various institutions. The position operates in an environment that encounters unforeseen situations and unfamiliar issues and requires an individual that enjoys a workday with variety, is open to continuous improvement opportunities and shows eagerness to learn.
PARALEGAL: The successful candidate will be engaged in the drafting of documentation associated with real property, planning, by-law enforcement, labour matters and litigation and will perform research at the direction of lawyers. Examining material received in the department for correctness, accuracy and completeness, and assuring that any deficiency in those respects is remedied by the appropriate source is expected. The extent of the supervision and direction to be provided by the lawyers in the department will vary in direct proportion to the complexity and uniqueness of the task at hand.
REAL ESTATE & CONTRACT COMPLIANCE: The office of General Counsel includes responsibility of contract compliance and real estate. The administrative assistant will assist in the management of the administrative components of a real estate transaction up to the point of closing, including the preparation of documentation; and supporting by-law enforcement, litigation and contract management efforts.
Other duties may include: drafting subdivision and development agreements based upon Council resolutions, staff reports and other background information; and processing agreements and attending to the adequacy of insurance documentation, security instruments and any other associated materials.
ADMINISTRATIVE WORK: This role entails providing administrative support to all members of the General Counsel office, which is comprised of the contract management and real estate division as well as the lawyers. Examples of daily responsibilities include clerical responsibilities such as the payroll hours entry for employees of the department, maintenance of the filing system, record, contract and document management,
Company
City of Saint John
Location
Saint John
Country
Canada
Salary
125.000
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