Program Secretary, Cantral Lab Services, PHSA Corporate, Vancouver BC
Job Description
Description
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Program Secretary, Cantral Lab Services,
Vancouver BC
Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling appointments, typing a variety of material, filing, responding to telephone enquiries, arranging meetings, screening incoming materials and prioritizing items for the Program Director and Program staff.
Program Secretary, Cantral Lab Services,
PHSA Corporate,
Vancouver BC
Performs secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provides secretarial support to the Program Director and other Program staff. Duties including scheduling appointments, typing a variety of material, filing, responding to telephone enquiries, arranging meetings, screening incoming materials and prioritizing items for the Program Director and Program staff.
What You’ll Do
- Draft and type a variety of material such as letters, memoranda, reports and educational materials utilizing a variety of software programs; compose and sign correspondence such as meeting invitations, memo’s, and notices on behalf of Program Director and staff.
- Schedule meetings as required by the Program Director, Team Lead and Program staff. Perform duties such as communicating with other staff regarding availability for meetings, booking meeting rooms, arranging equipment such as overheads, contacting attendees, typing and circulating notices, and assembling and distributing information such as correspondence, reports and subject files in preparation for meetings; record, transcribe, and distribute minutes of meetings and takes follow up action when appropriate. Resolve scheduling conflicts by prioritizing meetings.
- Schedule inpatient and outpatient appointments for special tests such as bone marrow procedures, INRs, osmotic fragility. Transcribe reports such as bone marrows and prepares labels for slides.
- Prepare staff rotation schedules and inputs into electronic system including any edits for any schedule changes such as sick time, vacation, on call. Organize operating procedures; compile and maintain a manual of operating procedures for clerical staff.
- Perform a variety of receptionist duties such as receiving visitors, providing information and directing to appropriate area, answering the telephone and directing calls, responding to inquiries, taking messages and prioritizing calls for the Program staff. Handle enquiries and prioritizes visitors for staff.
- Set up and maintain filing systems for a variety of records and files such as correspondence and reports by performing duties such creating and labelling files and filing material. Maintain office supplies by monitoring inventory and ordering supplies, when required, using appropriate software programs, up to pre-authorized limits. Arrange for service/maintenance of equipment, appliances, furniture etc
- Process incoming and outgoing mail by performing duties such as opening and screening incoming mail, preparation of invoices by applying financial codes for authorization for
Company
Provincial Health Services Authority
Location
Vancouver
Country
Canada
Salary
150.000
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